XPastor has collected various job descriptions from churches, to aid you in preparing job descriptions for yourself or others on your staff. Below is the job description for the Executive Pastor of Trinity Baptist Church of Fairfield, Connecticut (over 500 in worship).
The purpose of the Executive Pastor is to lead, manage, and care for Trinity’s staff, oversee the development and strategies of all Trinity’s ministries, and oversee and manage all the business, human resources, and day-to-day operations of Trinity Church.
Hours: 45 to 48 per week
- Individual Meetings. The Executive Pastor is responsible to meet individually on a regular basis with each one of the full time staff that report directly to the Executive Pastor. These meetings can be bi-weekly or monthly.
- Staff Meetings. The Executive Pastor is responsible to plan, lead, and conduct all staff meetings with the staff team who report directly to the Executive Pastor. This meeting can be either weekly or bi-monthly.
- Leadership and Coaching. The Executive Pastor is responsible to schedule individual time, when needed, to help develop and coach each staff member for leadership development and ministry development. It is important to visit each staff’s ministry periodically and provide them the necessary support they need to do their job. The Executive Pastor is responsible for the staff’s conduct and what they share or teach to others.
- Staff Care. The Executive Pastor is responsible to shepherd each staff and their family by creating an environment of care. The Executive Pastor is to seek to care for any staff needs that they may have by ministering to them through pastoral care, counseling, or other avenues or needs that may arise. It is important to shepherd those you lead.
- Staff Communication. The Executive Pastor is responsible to facilitate communication and conflict management for the individual staff member and the overall staff team. It is up to the Executive Pastor to communicate to the staff and let them know what is expected of them and how they are to communicate to the Executive Pastor and each other.
- Staff Accountability. The Executive Pastor is responsible to hold the staff accountable in their budget spending, time usage, personal purity (if it is a cross gender manage situation it is necessary to make sure they have someone they are accountable to regarding the intimate issues of their life), personal devotions, personal and professional relationships.
- Job Descriptions. The Executive Pastor is responsible to provide an overarching job description consistent to each staff’s administrative or pastoral position. It is important for the Executive Pastor to know how each staff’s job or ministry is going at any given time.
- Personnel. The Executive Pastor is responsible for recommending staff to be hired or fired. The Executive Pastor is responsible for making a recommendation for positions available if Trinity is looking to hire for that position. This is accomplished by having the candidate fill out a job application, acquire a resume, interview candidate, call references, and then make a recommendation to the Senior Pastor and elders.
- Personnel File. The Executive Pastor is responsible to keep up with each staff’s individual personnel file and their job contract and be a part of reconstructing it for the following year.
- Reports to: Elders
Ministry Development and Strategy Responsibilities
- Volunteer Leadership. The Executive Pastor is responsible to hold each staff member accountable to living out and implementing a prioritized emphasis on developing healthy volunteer leaders and measuring the efficiency and effectiveness of all ministries.
- Oversee an Annual Church Review Process. The Executive Pastor is responsible to perform a yearly review of every ministry in the church and overall church strategy and direction and present this report annually to the Pastoral Team and Elders.
- New Ministry Developments. The Executive Pastor is responsible to direct and oversee all new ministries birthed in Trinity. This includes identifying a volunteer leader and establishing a leadership team to lead the new ministry.
- Reviews. The Executive Pastor is responsible to perform the reviews and evaluation of all staff members who report directly to the Executive Pastor on an annual basis and present annual goals for the following year.
- Ministry Budgets. The Executive Pastor is responsible to oversee the development and implementation of each ministry’s budget. The Executive Pastor is to hold the staff accountable in their budget spending.
- Reports to: Elders
Eventually, the Executive Pastor will oversee all ministries of the church. Until this transition is complete, the Executive Pastor will provide direct oversight to the Maturity, Community, and Ministry Teams. The Senior Pastor will maintain his oversight of Evangelism/Missions and the Support Teams (presently Finance and Operations). Decisions that impact the day-to-day running of the church or the other ministries of the church will be discussed with the Executive Pastor in advance. This process will be evaluated by the Elders and Executive Pastor every six months.
- Leadership. The overseeing pastor of a purpose team is responsible to regularly attend team meetings, meet at least monthly with the chairperson of that team, be available as a resource to keep the team focused, encouraged and accountable. The overseeing pastor is also intently focused on shepherding his team toward the successful implementation of their stated goals and vision.
- Oversight. The Executive Pastor is responsible for ministry oversight and considering if proposed plans are consistent with the direction of the church. The Executive Pastor may delegate and assign projects as needed.
- Reports to: Elders
- The Executive Pastor is to have a real relationship with Jesus Christ and is actively seeking a deeper relationship with Him. This belief should be lived out in such a way that it is obvious and real to those in the leadership of Trinity and the church family.
- The Executive Pastor is to be a team player of Trinity Church.
- The Executive Pastor will recognize that working with a team is essential to successful ministry. It is expected that he work closely with other staff members and develop a support team of volunteers made up of Team Players.
- The Executive Pastor will be disciplined and diligent with his time, keeping a balance between home and work. Obviously there are exceptions in a work week. However, one’s family should not be sacrificed for the sake of the ministry.
- The Executive Pastor is to spend time throughout the year developing his skills in ministry, developing his character, and sharpening his knowledge and understanding in ministering to people while fulfilling his role as Executive Pastor.
- The Elders, in conjunction with the Senior Teaching Pastor, will evaluate the Executive Pastor semi-annually. The ministry staff will participate in annual evaluations of the Executive Pastor according to the stated goals.