HR 2018-03-19T15:21:32+00:00

“Hey Fletch” on HR

From around the globe, people tune in on Fletch’s warm and sound advice. He’s a friend and “church doctor,” bringing an objective perspective, broad knowledge and vast experience. Your question will get a personal reply from Fletch.

Part-Time Pastor Ready to Burn Out

Saturday, May 12, 2018

Hey Fletch … I’m a church planter. We have a part-time pastor on our staff. Her husband makes a good living and we would love to pay her more. However, as a starter church, our budget is so, so tight. I can’t bring her to full-time status. She is already putting in more hours than we are paying her for and I fear that she may burn out. Thoughts?

DRF—The good news for you is that as a licensed, commissioned or ordained pastor, she is exempt from the Fair Labor Standards Act and overtime pay. Since she has the title of “pastor,” I’m assuming that she is commissioned by your new governing board. If she is not licensed, commissioned or ordained, get on that asap!

The other piece of good news is that this pastor has “owned the church vision.” She is implementing it well and loves it. You want staff who “buy in” and will invest into the new church. That is a huge win!

The bad news is that she may burn out. This happens in churches everyday. Pastors are committed to Jesus, the Great Commandment and the Great Commission. They are so driven for spiritual impact that they often lack adequate time boundaries.

Here’s an idea. Why don’t you take the pastor and her husband to dinner. It is important to include the spouse in the discussion. Talk about the number of hours that she is working, the impact on her family and the fact that you sense that she may burn out. Discuss reasonable expectations for her role. Listen to her husband and his concerns. Ensure that she is taking at least one day in seven off, completely away from ministry issues. Shape the conversation as a pastoral care issue. You deeply care for her and her family. Plus, you want to retain her at the church.

If left unresolved, she may burn out and resign from the church. One Sunday she may not show up and never be seen again. By being proactive and framing a spiritual discussion with her, you can help prevent this.

Compensation Survey Data

Thursday, May 10, 2018

Hey Fletch … I noticed that some of the data in XPastor’s Compensation Survey seems dated. I’m sure if you made a plea to all the XP viewers they would be happy to update a Salary Survey Spreadsheet for you. It’s always hard for us operating in the northeast to find good comps.

DRF—I liked your feedback and it is helping to improve the page. Here is what the page now says:

Data is adjusted for inflation as salaries tend to keep up with inflation over a multi-year period. Dr. Fletcher’s research over a decade has shown that church salaries match inflation over a five year period.

Many salary surveys hide their inflation adjustments. Many only show the “current” salary, which is an inflation adjusted figure. XPastor thinks that you are smarter than that. Church leaders want to see the original date of the data and the inflation adjusted salary. You can see the numbers change over time, so both original data and inflation adjusted amounts are given.

For example: A church submitted data in 2010 and again in 2018. For the Lead Pastor, the inflation adjusted salary from 2010 was within 0.4% of the 2018 actual salary.

We love this kind of input on the site. It takes the entire XPastor community to make this a great site!

Check out my next book, Smart Money for Church Salaries. We will be bringing 12 regional workshops around the country on that topic in the fall of 2018. This workshop is a great place to bring your SP, XP, Finance Director, Board member and next-gen staff.

Worship Pastor Salaries

Wednesday, May 9, 2018

Hey Fletch … Do you have any data on salaries for worship pastors or music directors? I’m interested in both full and part time.

DRF—There are a number of sources for salary data: Leadership Network, MinistryPay and Christianity Today have the largest databases. 

While XPastor’s Salary Survey may not be the largest, it is unique. For $49 it is cheap. It has $200 million in salaries and hundreds of churches. What makes it unique is that you can see the top to bottom salaries in each church, for every region. See what the salaries of Senior & Executive Pastors, Worship Pastors, Youth Pastors, Administrative Assistants, Facility Workers and more. See all the major positions in a church.

To answer your question well requires knowing what part of the country you are in, as well as the size of your church. Full-time salaries often range from $50,000 to $95,000 for Worship Pastors, sometimes more. Part-time is generally half of that but without any church-provided benefits. Happy researching!

Can I Use the Online Employee Handbooks?

Tuesday, May 1, 2018

Hey Fletch … Is it ok if I use the employee handbooks on XPastor to create my own? I didn’t see anything that states they are copyright protected, but wanted to make sure. I really enjoy your site and it has been very helpful to me as a Church Administrator!

DRF—XPastor tries to help churches by providing many of the essentials for running a church. These are items like job descriptions, employment applications, review forms and church policies. 

Here is an Employee Handbook, a Personnel Policies and Procedures and a Personnel Handbook. You can find more by doing a search on XPastor for “Handbook.” Also, here’s a Webinar that I did with XP Eric Rojas on How to Develop an Effective Employee Handbook. Until I did a search for your question, I had forgotten that we did that webinar.

Leaders from around the nation have written and given great material for us to share. The XPastor community is so gracious to share their wisdom with one another. 

Scaling Wages As the Church Grows

Monday, March 5, 2018

Hey Fletch … I’m in a small church with a few part-time paid staff. We are hoping to grow them into full-time positions over the next 2 years, plus expand the staff. What is the best way to structure a pay scale that a church can grow into on the front end to avoid mis-compensated staff on the back end? How should be pay executive leadership, department heads, department staff, part-time and hourly workers?

DRF—I would recommend a simple compensation guide for your church. The first issue is not part-time vs. full-time. The issue needs to be, “what is a fair wage in our community.” You may be in an expensive urbanized area where housing costs are enormous. You may live in a state with no state income tax. Find out what a high school teacher makes in your community. Try on that salary for size. 

You may need to scale a teacher’s upwards for what you want to pay senior leaders. Perhaps keep it at the same level for department leaders and scale it downward for Assistant Pastors. There are lots of variations and variety that you will need to consider.

The great thing about a good compensation guide is that it is scalable. You can modify it in a couple of years, adjust it for inflation or add new positions. You can find lots more information in XPastor’s $49 Compensation Survey. It will show you some sample salary grids—low to high salaries for a position. Also, see results from churches around the nation, all indexed for inflation.

Validating Information About Staffing

Wednesday, February 28, 2018

Hey Doc … I’m in XPastor’s class on Staffing. The class is going well! Most is fairly straightforward and there are nuggets of insight that I am able to pull from each lesson. This is validating the information that I have needed to pass to the Board over the past two years. It’s nice to see alignment with what I’ve been stating to them.

DRF—That’s part of a great education. It affirms “common knowledge” and forms it into a reasoned knowledge base. We all have ideas about how things should look. When we learn how others are doing ministry, it confirms our hunches and gives solid data to inform decisions. Keep on being a life-long learner!

Evaluating Senior Pastor Salaries

Saturday, February 24, 2018

Hey Fletch … I’m using the XPastor Compensation Survey. We are beginning the process of hiring a Senior Pastor and the Board is wanting to evaluate all salaries. We have some work to do to come up with ranges relevant to our church and area, our location is so very expensive to move into.

DRF—The realtors say it best, “location, location, location.” You are in an expensive area for housing. So, your salaries will have to be somewhat higher. You might also consider church sponsored housing loans. You can loan money to a staff member at a fair interest rate so that they can purchase a home. Talk to a good CPA firm about the best practices of how to do this. Our $49 Compensation Survey will give you relevant data on other churches in your region and of your size.

Expediting an Unpaid to Paid Staff Role

Thursday, February 22, 2018

Hey David … I will become an Assistant Pastor within three months. Initially, this will be an unpaid position. It will become paid once the church can afford me. How do I expedite that process? Help is appreciated.

DRF—The first thing that comes to mind is to launch a culture of generosity. Help the church by telling stories of ministry. I recently was at a church with enormous reach in their city. All they shared in e-news was “come be involved.” They need to tell stories of how God impacted those going and those being served. This connects back to your church’s vision of serving the community.

In an Executive Education class at the Harvard Business School, I learned that stories demonstrate the reality of an organization’s vision statement. Show how vision is being lived out and invite the congregation to serve, give and pray. Who wouldn’t want to participate in their time and finances when they know of God’s impact?

HR Policy and Best Practices

Tuesday, February 20, 2018

Hey Doc … Our church isn’t of a size to yet need an HR person on staff. Yet, I need help on HR policy and best practices. Our state has lots of laws and I don’t want to run afoul of them.

DRF—Contact your church insurance company. Many have ample resources to help you stay clear of personnel problems. I’m amazed at how much information a good agent can give you at no cost. At some point, do an HR audit. Hire a professional to audit your policy and practices. This may cost anywhere from $1,00-3,000 but it would be money well spend. The audit will produce a task list to bring your church up to state and federal requirements. Then the “fun” of implementation begins! If you need help on an HR audit, contact me.

Defining Church Interns

February 10, 2018

Hey David … Do you have anything on internships. What to expect out of an intern and expectations of me as the Student Pastor?

DRF—We don’t have much in the way of job descriptions. I don’t know why, as over the years we have had so many paid and non-paid interns. The best practice is, if you use the term “intern” then make it a learning internship. If the situation is really “unpaid labor” or “cheep and abused labor” then expect trouble sometime in the future. Have a clearly defined role description. Pay a fair wage and don’t expect free overtime (as in, that’s illegal). Teach, instruct and mentor the intern. Give them lots of hand-on experiences. Send me a role description when you have one and I’ll post it for the XPastor tribe.

Am I Underpaid?

January 29, 2018

Hey Fletch … I’m trying to get a handle on my compensation. Is it fair? Am I underpaid? Please give some advice on comparable salaries for my role.

DRF—There are some great online tools that you can use. Christianity Today’s Salary Survey, MinistryPay and Leadership Network (for large churches).

XPastor has a Compensation Survey. I’m right in the middle of indexing the numbers for 2018 inflation. Most folks have found our numbers are right on the mark for their size church.

For churches in the south in your size range, the average salary for your role is $77,500.

Salaries in the Pacific Northwest

January 22, 2018

Hey Prof … This is a hard question. Can you give me some guidance on what kind of salary I might expect as a Senior Pastor of a church in the Pacific Northwest? It has about 1,000 in worship.

DRF—XPastor’s Compensation Survey has churches in the west near that attendance. The salary range goes from $64,000 to $132,000. That’s a wide gap but when you look at all the salaries for each church, it makes sense. I like a salary survey that shows me all the major salaries in a church, that way I get the data and the big picture.

XP Ministry Description, Church of 750

January 20, 2018

Hey Doc … I’m reviewing my ministry description as an XP. I’m in a church of 750. Can you give any input on it. 25% is Finance & HR, 25% is Working with Ministry Staff, 25% is Facilities and 25% is Leadership & Direct Ministry.

DRF—I always like percentages of time in a role description. It demonstrates an agreed upon priority of ministry. For a church your size, the percentages look realistic and doable. The full description that you emailed to me has lots of bullet points under each section—too many for my taste as it becomes a task list. I like to see a ministry description fit on one page. Great revision of it!

Compensation can be murky

How does your church get salary data?

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