National XP-Days April 16-17, 2007

Schedule for April 16
Focus on Mentor & Catalyst

David Fletcher
Founder & Host XPastor

Introductions and setting the course for the day

For each hour-long session, we will have an XP share from an area of expertise for 20 to 30 minutes. This will be followed by 30 to 40 minutes of discussion. This is a "safe place" to share success and struggles. Active participation in discussion is a must.

Ken Warren
Senior Associate Pastor
Green Acres Baptist Church
Tyler, Texas

The XP as Mentor

We all have an idea that the XP mentors paid staff, but how about utilizing and empowering volunteer staff? Ken Warren is excellent. He sees his role as being the "pastor to the staff," and he has an extremely large staff in a church with Sunday worship of 4000. Mentors often ...

• Evaluate job descriptions for all staff
• Exhort staff as deemed necessary
• Hire and terminate staff
• Mentor key staff
• Recruit staff
• Run staff meeting and retreats
• Supervise all staff
• Work as the Chief of Staff

Bill Hendricks
President,
The Giftedness Center

The XP as Catalyst

The Catalyst function invigorates existing ministry or begins new ones. The Catalyst empowers members to be involved in ministry, often asking: "Who is on the bus and who is in the right seat?" Led by Bill Hendricks, founder of The Giftedness Center. Catalysts often ...

• Start new ministries
• Challenge people to improve
• Create a strategic plan
• Empower members to be involved
• Encourage folks to volunteer
• Envision future ministry
• Equip members for ministry
• Light fires to instigate change
• Motivate people to get involved
• Network ministries to enhance effectiveness

Dr. Matt Cassidy
Sr. Pastor
Grace Covenant Church

Lunch

Catered lunch provided. Discussion with Dr. Matt Cassidy, Sr. Pastor of Grace Covenant Church of Austin.

Schedule for April 17
Focus on Administrator & Overseer

David Fletcher
Founder & Host XPastor

Introductions and setting the course for the day

For each hour-long session, we will have an XP share from an area of expertise for 20 to 30 minutes. This will be followed by 30 to 40 minutes of discussion. This is a "safe place" to share success and struggles. Active participation in discussion is a must.

Ray Anderson
XP
Grace Covenant Church
Austin, Texas

The XP as Administrator

The Administrator generally functions as the Chief Executive Officer, being a liaison between the governing board and others.

Ray will share about "Managing the Team of Consultants in a Building Project." Applicable to those who are constructing a building and all of us who work with paid consultants and church volunteers.

Other aspects of the Administrator: The Administrator determines staff compensation and ensures that budget development is aligned with vision and receives advice on legal and insurance issues (this is a military model where the Sr. Pastor is akin to the commanding officer and the XP is the executive officer). The Administrator can serve as a Chief Operating Officer or have a subordinate COO, delegating building management, guiding the master planning process and facilitating hiring architects and contractors. The Administrator can operate as the Chief Financial Officer or have a subordinate CFO, often representing church-wide finances to the governing board and directing capital campaigns to fund new buildings.

The XP as Overseer

As stated about the Administrator Function, "the Administrator and Overseer Functions are two halves of the same pie. The Administrator is the Manager while the Overseer is the Leader (now the difference between manager and leader is a thorny one in literature on executives). The Administrator ensures that the engine is running at full capacity while the Overseer ensures that the car is moving the right direction.

The Overseer attends meetings of the governing board, perhaps as a member. A key aspect of the Overseer is to implement the policies of the governing board. The Overseer monitors every ministry for the Sr. Pastor and governing board and often guards and gives advice on the schedule of the Sr. Pastor. The Overseer oversees all church ministries, managing ministry by delegated responsibility. A key aspect is that the Overseer implements the vision of the Sr. Pastor and fills the position as the "second in command" to the Sr. Pastor.

Frank Childers

Lunch

Catered lunch provided. Discussion with Frank Childers, a man who has served as an Elder for 23 years in three churches.